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Meeting Date:
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8/25/2022 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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9.51 Amendment of Electronic Data Archiving and Physical Storage Purchasing Reference 9544
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Strategic Plans:
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, in accordance with N.J.S.A. 18A:18A-4.5 proposals were received on Tuesday, May, 10, 2016 after public advertisement for Physical Storage and Electronic Data Archiving, proposals were issued to eleven (11) vendors with one (1) vendor responding; and
WHEREAS, the Newark Board of Education approved the award of contract during the May 24, 2016 Board Meeting for a three (3) year period from date of award with the option to renew for two (2) additional one (1) year periods and approved all available renewals; and
WHEREAS, the Newark Board of Education currently utilizes and desires to continue to utilize FileBank Inc.’s electronic data archiving software and physical file storage; and
WHEREAS, the Newark Board of Education can award a term contract without bidding for the provision or performance of goods or services for the support or maintenance of proprietary computer hardware and software pursuant to N.J.S.A. 18A:18A-5A (19); and
WHEREAS, the Newark Board of Education approved the contract during the June 21, 2022 Board Meeting for a one (1) year period commencing July 1, 2022 through June 30, 2023; and
WHEREAS, the Newark Board of Education desires to amend the current contract for inclusion of additional funding sources; and
WHEREAS, the recommendation for amendment of term contract has been reviewed and approved by Sherelle Spriggs, Director of Support Services.
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Funding :
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Subject to the availability of funds.
10-11-xxx-xxx-300/330/340-xxx-xxx-xxx
20-20-xxx-xxx-300/330/340-xxx-xxx-xxx
60-60-xxx-xxx-300/330/340-xxx-xxx-xxx
60-60-910-310-390-359-000-000
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Recommendation to the Board:
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NOW THEREFORE BE IT IS RESOLVED, that the Newark Board of Education accepts and approves the amendment of term contract for Physical Storage and Electronic Data Archiving for a one (1) year period of July 1, 2022 through June 30, 2023 as follows:
FileBank Inc, Oakland, NJ at an amount not to exceed $500,000.00
Explanation: To provide centralized storage and electronic archiving of District documents. Subject to the availability of funds.
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Approvals:
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Recommended By:
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Joao Dias - Budget Officer
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT IS RESOLVED, that the Newark Board of Education accepts and approves the amendment of term contract for Physical Storage and Electronic Data Archiving for a one (1) year period of July 1, 2022 through June 30, 2023 as follows:
FileBank Inc, Oakland, NJ at an amount not to exceed $500,000.00
Explanation: To provide centralized storage and electronic archiving of District documents. Subject to the availability of funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Josephine Garcia | Yes | | Flohisha Johnson | Yes | | Dawn Haynes | Yes | | Asia J. Norton | Yes | | A'Dorian Murray-Thomas | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | | Crystal Williams | Yes | |
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