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Meeting Date:
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10/28/2021 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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11.42 Award of Cafeteria Equipment Contract 9416
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Strategic Plans:
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Priority 1.1 1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives.
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Enclosure
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9416 Cafeteria Equipment Award Analysis
9416 Cafeteria Equipment Award Summary
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File Attachment:
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Summary:
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WHEREAS, in response to the COVID-19 National Declaration of Emergency bids were electronically received on Tuesday October 26, 2021 after public advertisement for Cafeteria Equipment, bids were issued to twenty-seven (27) vendors with three (3) vendors responding; and
WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of The Board of Education to the lowest responsive and responsible bidder(s) after public advertisement for bids; and
WHEREAS, the contract period shall be for a two (2) year period from date of award with the option to renew for one (1) additional two (2) year period; and
WHEREAS, the solicitation for Cafeteria Equipment included a pricing component for a percentage discount based on the suggested manufacturer sale retail price for various cafeteria equipment, and this award of contract will include those discounts; and
WHEREAS, the recommendation for award of term contracts were reviewed and approved by Dr. Tonya McGill, Executive Director of Food and Nutrition Services.
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Funding :
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Subject to availability of funds.
60-60-910-310-732/600-359-000-000
60-60-xxx-xxx-600/7xx-xxx-xxx-xxx
20-20- xxx-xxx-600/7xx-xxx-xxx-xxx
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contracts for Cafeteria Equipment for a two (2) year period from date of award with the option to renew for one (1) additional two (2) year period as follows:
A. BFA Foodservice Equipment, Boonton, NJ at a cost not to exceed $95,557.53
B. Douglas Equipment, Bluefield, WV at a cost not to exceed $128,333.48
C. Sam Tell and Son Inc., Farmingdale, NY at a cost not to exceed $113,544.93
Total contract award $337,435.94
EXPLANATION: To replace and or upgrade school cafeteria equipment. Subject to availability of funds.
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Approvals:
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Recommended By:
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Signed By:
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Susan Balbosa - Strategic Sourcing Analyst
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Signed By:
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Joao Dias - Principal Fiscal Analyst
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Signed By:
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Tonya McGill - Director, Food Services
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Hasani Council Moved, Member Josephine Garcia seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contracts for Cafeteria Equipment for a two (2) year period from date of award with the option to renew for one (1) additional two (2) year period as follows:
A. BFA Foodservice Equipment, Boonton, NJ at a cost not to exceed $95,557.53
B. Douglas Equipment, Bluefield, WV at a cost not to exceed $128,333.48
C. Sam Tell and Son Inc., Farmingdale, NY at a cost not to exceed $113,544.93
Total contract award $337,435.94
EXPLANATION: To replace and or upgrade school cafeteria equipment. Subject to availability of funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Josephine Garcia | Yes | | Flohisha Johnson | Yes | | Dawn Haynes | Yes | | Asia J. Norton | Yes | | Shayvonne Anderson | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | |
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