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Meeting Date:
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8/25/2022 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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9.31 Change Order Four to Elevator Modernization at East Side High School Purchasing Reference 9028RR
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Strategic Plans:
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Priority 1.2 1.2 Adopt a sustainable fiscal strategy and operating budget that is aligned with the strategic plan and drives district priorities.
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, bids were originally advertised to be received on Friday, May 3, 2019 for Elevator Modernization at East Side High School, bids were issued to three (3) vendors and available for download on the Newark Board of Education’s website, with one (1) vendor responding; and
WHEREAS, the Newark Board of Education approved the rejection of bid 9028 Elevator Modernization at East Side High School at the May 28, 2019 Board Meeting in accordance with N.J.S.A. 18A:18A-22(a), as the sole bid substantially exceeded the cost estimates for the goods or services; and
WHEREAS, the Newark Board of Education re-advertised the solicitation and in response to the COVID-19 National Declaration of Emergency bids were electronically received on Thursday, April 9, 2020, bids were issued to three (3) vendors with three (3) vendors responding; and
WHEREAS, the Newark Board of Education approved the rejection of bids in accordance with N.J.S.A. 18A:18A-22(a) and authorized negotiation of a contract via adopted resolution at the June 23, 2020 Board Meeting in accordance with N.J.S.A. 18A:18A-5c (2); and
WHEREAS, the Newark Board of Education awarded a contract to West End-KBB, LLC., 14 Bridgewaters Dr., Suite D, Oceanport, NJ 07757 for Elevator Modernization at East Side High School at the August 6, 2020 Board Meeting in the amount of $1,567,999.00 without a requested contingency allowance; and
WHEREAS, the Newark Board of Education approved change order 1 for a ten percent contingency allowance in the amount of $156,799.90 (10%) and a change order in the amount of $82,232.41 for installation of a new Energy Management and Power Delivery (EMPD) Panel at the June 22, 2021 Board Meeting; and
WHEREAS, the Newark Board of Education approved change order 2 at the August 26, 2021 Board Meeting in the amount of $14,191.00 to address an unforeseen site condition in which the existing steel casing hole depth was insufficient to accommodate the new jack assembly with the Polyvinyl Chloride (PVC) liner. To prevent hole collapse, the hole must be drilled to gain the additional depth needed; and
WHEREAS, the Newark Board of Education approved change order 3 at the November 23, 2021 Board Meeting to increase the contingency allowance to 20% for a total allowance of $313,599.80 and utilize $108,497.00 for second shift labor so students aren’t disrupted during the school day; and
WHEREAS, change order four is required to replace the hydraulic oil that was contaminated when the building flooded in the amount of $9,033.48; and
WHEREAS, change order four was reviewed and approved by Carlos Edmundo, Interim Executive Director of Facilities Management and Kyrstle Whitlock, Assistant School Business Administrator.
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Funding :
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Subject to availability of funds.
10-12-000-400-450-344-CAP-000
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves change order four in the amount of nine thousand thirty-three dollars and forty-eight cents ($9,033.48) and correct and increase the contract total to $1,781,952.89. Remaining contingency will be $99,645.91.
EXPLANATION: To repair elevator car 2. Subject to availability of funds.
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Approvals:
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Recommended By:
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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Joao Dias - Budget Officer
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Signed By:
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Krystle Whitlock - Assistant Business Administrator
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves change order four in the amount of nine thousand thirty-three dollars and forty-eight cents ($9,033.48) and correct and increase the contract total to $1,781,952.89. Remaining contingency will be $99,645.91.
EXPLANATION: To repair elevator car 2. Subject to availability of funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Josephine Garcia | Yes | | Flohisha Johnson | Yes | | Dawn Haynes | Yes | | Asia J. Norton | Yes | | A'Dorian Murray-Thomas | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | | Crystal Williams | Yes | |
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