Review Agenda Item
Meeting Date: 11/22/2022 - 6:00 PM
Category: Purchasing
Type: Action
Subject: 11.15 Award of Design Consultant Services for Emergent and/or Capital Projects Contract 9484
Strategic Plans:
Priority 1.5
1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
Enclosure Evaluation Report
File Attachment:
Summary: WHEREAS, in response to the COVID-19 National Declaration of Emergency proposals were electronically received on Friday, September 30, after public advertising for Design Consultant Services for Emergency and/or Capital Projects, request for proposals were issued to twenty-four (24) vendors with eleven (11) vendors responding; and
WHEREAS, this request for proposal is 100% set-aside for certified Minority Owned Business Enterprise (MBE) and/or Women Owned Business Enterprise (WBE) and/or Small Business Enterprise (SBE) businesses; and
WHEREAS, proposals were evaluated by staff members of the Newark Board of Education and the committee selected the finalists identified below as the best qualified vendors based on their response to the District’s request for proposal; and
WHEREAS, the contract shall be for a two (2) year period with an option to renew for one (1) additional two (2) year period or for the length of time authorized and necessary for the completion of the actual construction of a single project in accordance with N.J.S.A. 18A:18A-42(k); and
WHEREAS, in accordance with N.J.S.A. 18A:18A-2(y), the proposal submitted by DiGroup Architecture is rejected and deemed non-responsive for failure to submit a signed proposal; and

WHEREAS, the recommendation for award of term contracts has been reviewed and approved by Carlos Edmundo, Interim Executive Director of Facilities Management and Krystle Whitlock, Assistant School Business Administrator.
Funding : Subject to availability of funds.
10-11-000-262-3xx-351-000-000
20-20-xxx-xxx-3xx-xxx-xxx-xxx
30-30-000-401-450-351-xxx-xxx
Recommendation to the Board: NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves the award of term contracts for Design Consultant Services for the period of November 22, 2022 through November 21, 2024 with an option to renew for one (1) additional two (2) year period as follows:

9484A CTS Group Architecture/Planning PA, Chatham, NJ at a cost not to exceed $1,500,000.00
9484B The Architects Alliance, Blasé Weimer AIA, Newark, NJ at a cost not to exceed $1,500,000.00
9484C Heritage Architecture, Ridgewood, NJ at a cost not to exceed $1,000,000.00
9484D OCA Architects, Inc., Newark, NJ at a cost not to exceed $1,000,000.00
9484E EI Associates, Architects & Engineers, PA, Cedar Knolls, NJ at a cost not to exceed $750,000.00
9484F DiCara Rubino Architects, New Brunswick, NJ at a cost not to exceed $750,000.00


EXPLANATION: To provide pre-design services, design services and construction administration services for emergent and capital projects. Subject to the availability of funds.
Approvals:
Recommended By:
Signed By:
Nicole Yarbough - Purchasing Manager
Signed By:
Joao Dias - Budget Officer
Signed By:
Krystle Whitlock - Assistant Business Administrator
Signed By:
Sherelle Spriggs - Senior Purchasing Manager
Signed By:
Valerie Wilson - School Business Administrator
Signed By:
Roger León - Superintendent
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves the award of term contracts for Design Consultant Services for the period of November 22, 2022 through November 21, 2024 with an option to renew for one (1) additional two (2) year period as follows:

9484A CTS Group Architecture/Planning PA, Chatham, NJ at a cost not to exceed $1,500,000.00
9484B The Architects Alliance, Blasé Weimer AIA, Newark, NJ at a cost not to exceed $1,500,000.00
9484C Heritage Architecture, Ridgewood, NJ at a cost not to exceed $1,000,000.00
9484D OCA Architects, Inc., Newark, NJ at a cost not to exceed $1,000,000.00
9484E EI Associates, Architects & Engineers, PA, Cedar Knolls, NJ at a cost not to exceed $750,000.00
9484F DiCara Rubino Architects, New Brunswick, NJ at a cost not to exceed $750,000.00


EXPLANATION: To provide pre-design services, design services and construction administration services for emergent and capital projects. Subject to the availability of funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 36 Nay: 0.
The motion Carried 36 - 0
   
Josephine Garcia     Yes
Flohisha Johnson     Yes
Dawn Haynes     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Josephine Garcia     Yes
Flohisha Johnson     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Josephine Garcia     Yes
Flohisha Johnson     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Josephine Garcia     Yes
Flohisha Johnson     Yes
Dawn Haynes     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes