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Meeting Date:
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3/27/2025 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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13.18 Change Order Four to New Cosmetology Suite at West Side High School Contract 9785R
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Strategic Plans:
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Priority 1.5 1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, the Newark Board of Education originally advertised to receive bids on Thursday, August 10, 2023 for New Cosmetology Suite at West Side High School. Request for bids were issued to twenty-one (21) vendors with three (3) vendors responding; and
WHEREAS, in accordance with N.J.S.A 18A:18A-2(y), the bid submitted by AB Contracting, LLC. was rejected and deemed unresponsive during the August 24, 2023 Board Meeting as this vendor failed to name requisite heating, ventilation and air conditioning (HVAC) and structural steel and ornamental iron subcontractors; and
WHEREAS, in accordance with N.J.S.A 18A:18A-2(y), the bid submitted by Northeastern Interior Services, LLC. was rejected and deemed unresponsive during the August 24, 2023 Board Meeting as this vendor failed to submit pricing; and
WHEREAS, in accordance with N.J.S.A 18A:18A-22(a) the bid submitted by Drill Construction Co., Inc. was rejected during the August 24, 2023 Board Meeting as this bid substantially exceeded our cost estimate; and
WHEREAS, the Newark Board of Education re-advertised and received bids electronically on Friday, September 22, 2023. Request for bids were issued to twenty-three (23) vendors with two (2) vendors responding; and
WHEREAS, the Newark Board of Education awarded a contract to Grove Contracting, LLC., 70 Durrell St., Verona, NJ 07044 during the October 30, 2023 Board Meeting in the amount of $1,023,000.00. An additional twenty percent (20%) in the amount of $204,600.00 was approved for encumbrance as a contingency allowance; and
WHEREAS, the Newark Board of Education approved an amendment of contract during the February 29, 2024 Board Meeting for inclusion of an additional funding source; and
WHEREAS, change orders one and two were approved during the August 22, 2024 Board Meeting in the amount of $33,019.23; and
WHEREAS, change order three was approved during the December 19, 2024 Board Meeting in the amount of $49,617.43; and
WHEREAS, change order four provides for extended general conditions due to delays caused by the discovery of vaults below the cosmetology suite and discovery and removal of Asbestos Containing Materials (ACM) within those vaults in the amount of $25,000.00.
WHEREAS, change order four was reviewed and approved by Carlos Edmundo, Acting Executive Director of Facilities Management and Krystle Whitlock, Assistant School Business Administrator.
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Funding :
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Subject to availability of funds.
20-20-487-400-720-351-000-000
10-12-000-400-450-344-000-000
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves change order four in the amount of $25,000.00, increasing the contract value from $1,105,636.66 to $1,130,636.66. Remaining contingency will be $56,963.34.
EXPLANATION: To provide additional work to complete the new cosmetology suite at West Side High School.
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Approvals:
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Recommended By:
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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Ty-Shanique Addison - Principal Fiscal Analyst
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Signed By:
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Carlos Edmundo - Acting Executive Director
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Signed By:
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Krystle Whitlock - Assistant Business Administrator
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Signed By:
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Sherelle Spriggs - Director Support Services
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Daniel Gonzalez Moved, Member Josephine Garcia seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves change order four in the amount of $25,000.00, increasing the contract value from $1,105,636.66 to $1,130,636.66. Remaining contingency will be $56,963.34.
EXPLANATION: To provide additional work to complete the new cosmetology suite at West Side High School.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0 Abstain: 1. | | The motion Carried 7 - 0 | | | | | Helena Vinhas | Yes | | Allison K. James-Frison | Yes | | Kanileah Anderson | Yes | | Crystal Williams | Abstain | | Daniel Gonzalez | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Josephine Garcia | Yes | |
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