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Meeting Date:
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10/28/2021 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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11.30 Award of Vinyl Composition Tiles (VCT) Floor Tiles and Related Supplies Contract 9265
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Strategic Plans:
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Priority 1.1 1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives. Priority 1.5 1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, in response to the COVID-19 National Declaration of Emergency bids were electronically received on Friday, July 23, 2021, after public advertisement for Vinyl Composition Tiles (VCT) Floor Tiles and Related Supplies, bids were issued to twenty-three (23) vendors with five (5) vendors responding, see award analysis; and
WHEREAS, in accordance with N.J.S.A.18A:18A-2(y), the pricing submitted by Luxury Floors is rejected and deemed unresponsive as this vendor failed to submit a signed bid; and
WHEREAS, the term of the contract shall be for a two (2) year period with an option to renew for one (1) additional two (2) year period commencing with date of award; and
WHEREAS, the recommendation for award of term contracts has been reviewed and approved by Lisa Abdul, Management Specialist and Vincent Hutcheson, Director of Project Control.
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Funding :
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Subject to the availability of funds.
Funding:
10-11-000-261-610-355-000-000
10-11-xxx-xxx-600/610-xxx-xxx-xxx
20-20- xxx-xxx-600/610-xxx-xxx-xxx
20-21- xxx-xxx-600/610-xxx-xxx-xxx
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contracts for Vinyl Composition Floor Tiles and Related Supplies for a two (2) year period commencing with date of award with the option to renew for one (1) additional two (2) year period as follows:
A. Best Value Rugs & Carpet Inc., Green Brook, NJ 33 items at a cost not to exceed $389,420.26
B. Commercial Interiors Direct Inc., Riverdale, NJ 16 items at a cost not to exceed $54,168.24
C. Continental Flooring Co., Scottsdale, AZ 6 items at a cost not to exceed $538,900.00
D. Extech Building Materials Inc. dba Liberty Building Products , Newark, NJ 6 items at a cost not to exceed $34,351.00
Grand Total not to exceed $1,016,839.50
EXPLANATION: To provide vinyl composition floor tiles and related supplies through the District as needed.
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Approvals:
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Recommended By:
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Signed By:
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Ledah Arbubaker - Strategic Sourcing Analyst
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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John Teabout - Principal Fiscal Analyst
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Signed By:
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Lisa Abdul - Management Specialist
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Hasani Council Moved, Member Josephine Garcia seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contracts for Vinyl Composition Floor Tiles and Related Supplies for a two (2) year period commencing with date of award with the option to renew for one (1) additional two (2) year period as follows:
A. Best Value Rugs & Carpet Inc., Green Brook, NJ 33 items at a cost not to exceed $389,420.26
B. Commercial Interiors Direct Inc., Riverdale, NJ 16 items at a cost not to exceed $54,168.24
C. Continental Flooring Co., Scottsdale, AZ 6 items at a cost not to exceed $538,900.00
D. Extech Building Materials Inc. dba Liberty Building Products , Newark, NJ 6 items at a cost not to exceed $34,351.00
Grand Total not to exceed $1,016,839.50
EXPLANATION: To provide vinyl composition floor tiles and related supplies through the District as needed.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Josephine Garcia | Yes | | Flohisha Johnson | Yes | | Dawn Haynes | Yes | | Asia J. Norton | Yes | | Shayvonne Anderson | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | |
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