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Meeting Date:
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10/28/2021 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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11.40 Amendment Two Professional Engineering Services for Energy Savings Improvement Program (ESIP) Contract 9134
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Strategic Plans:
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Priority 1.1 1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives. Priority 1.5 1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, proposals were received on Wednesday, February 19, 2020 after public advertisement for Professional Engineering Service for Energy Savings Improvement Program (“ESIP”) Request for Proposal, proposals were issued to thirteen (13) vendors with four (4) vendors responding; and
WHEREAS, proposals were evaluated by staff members of the Newark Board of Education and the committee selected the proposer identified below as the best qualified vendor based on their response to the Newark Board of Education’s request for proposal; and
WHEREAS, the Newark Board of Education approved the award of contract at the March 26, 2020 Board Meeting for a three (3) year period from the date of award, with an option to renew for one (1) successive two (2) year period at an amount to exceed $500,000.00 annually; and
WHEREAS, a subsequent resolution was passed on January 28, 2021 to increase the value of contract 9134 from $500,000.00 annually to $1,500,000.00; and
WHEREAS, as part of the financing for the ESIP, CHA was to also receive payment in an amount not to exceed 7% of the hard costs for the total value of the ESIP, a percentage that was determined to be appropriate for financing engineering services through bond proceeds, in the amount of approximately $5,298,015.00; and
WHEREAS, pursuant to the ESIP, a resolution was passed on May 4, 2021 to award contract number 9287 to National Energy Partners (“NEP”) to provide solar generated electricity under a Power Purchase Agreement (“PPA”) to build solar energy systems at 51 school locations; and
WHEREAS, PPA Section 16.10 requires that upon execution, NEP must pay the Board $0.04 per watt for the contract term representing CHA’s fees for the design of the solar energy systems based on the size of the systems in the amount of approximately $680,000.00; and
WHEREAS, since the award of contract 9287, PPAs were executed between the Board and NEP for 51 individual school locations; and
WHEREAS, the recommendation to pay CHA 7% of the hard costs for the total value of the ESIP as well as the $.04 per watt was reviewed and approved by Rodney L. Williams, Director of Energy & Sustainability.
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Funding :
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30-30-000-400-450-344-ESB-000
Subject to availability of funds.
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby authorizes and approves the payment of 7% of the hard costs for the total value of the ESIP to CHA in the amount of approximately $5,298,015.00.
BE IT FURTHER RESOLVED, that the Newark Board of Education hereby also authorizes and approves the payment of $.04 per watt for the term of the contract to CHA in the amount of approximately $680,000.00.
EXPLANATION: To authorize the payment for engineering services rendered as part of an ESIP.
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Approvals:
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Recommended By:
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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John Teabout - Principal Fiscal Analyst
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Signed By:
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Rodney Williams - Director
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Signed By:
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Lisa Abdul - Management Specialist
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Hasani Council Moved, Member Josephine Garcia seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby authorizes and approves the payment of 7% of the hard costs for the total value of the ESIP to CHA in the amount of approximately $5,298,015.00.
BE IT FURTHER RESOLVED, that the Newark Board of Education hereby also authorizes and approves the payment of $.04 per watt for the term of the contract to CHA in the amount of approximately $680,000.00.
EXPLANATION: To authorize the payment for engineering services rendered as part of an ESIP.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Josephine Garcia | Yes | | Flohisha Johnson | Yes | | Dawn Haynes | Yes | | Asia J. Norton | Yes | | Shayvonne Anderson | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | |
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