Review Agenda Item
Meeting Date: 11/22/2022 - 6:00 PM
Category: Purchasing
Type: Action
Subject: 11.14 Amendment of Repairs and Heating Pumps Including Circulating Pumps, Condensate Pumps, Sewer Ejector Pumps and Related Accessories Contract 9337R
Strategic Plans:
Priority 1.5
1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
Enclosure
File Attachment:
Summary: WHEREAS, in response to the COVID-19 National Declaration of Emergency bids were electronically received on Tuesday, December 7, 2021, after public advertisement for Repairs to Heating Pumps including Circulating Pumps, Condensate Pumps, Sewer Ejector Pumps and Related Accessories, request for bids were issued to fifty-eight (58) vendors with three (3) vendors responding; and

WHEREAS, the Newark Board of Education approved the original contract during the December 21, 2021 Board Meeting for a two (2) year period of December 21, 2021 through December 20, 2023, with an option to renew for one (1) successive two (2) year period; and

WHEREAS, the Newark Board of Education awarded multiple contracts to ensure the District has sufficient contractors to perform all the required work in an expeditious manner; and

WHEREAS, additional funds are needed to ensure all school properties have fully operational heating pumps for the 2022-2023 heating season; and

WHEREAS, the Newark Board of Education desires to amend the current contract increasing the award value from an amount not to exceed of two hundred thousand dollars ($200,000.00) to four hundred fifty thousand dollars ($450,000.00); and

WHEREAS, the recommendation for amendment of term contract was reviewed and approved by Vincent Hutcheson, Director of Project Control and Krystle Whitlock, Assistant School Business Administrator.
Funding : Subject to the availability of funds.
10-11-000-261-420-355-000-000
10-11-xxx-xxx-420-xxx-xxx-xxx
20-20-xxx-xxx-420-xxx-xxx-xxx
Recommendation to the Board: NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the amendment of term contract for Repairs to Heating Pumps Including Circulating Pumps, Condensate Pumps, Sewer Ejector Pumps and Related Accessories for a two (2) year period of December 21, 2021 through December 20, 2023 with an option to renew for one (1) successive two (2) year period from a cost not to exceed of two hundred thousand dollars ($200,000.00) to four hundred and fifty thousand dollars ($450,000.00) as follows:

Award Priority 1 Longo Electrical Mechanical, Inc, Wharton, NJ

Award Priority 2 Magic Touch Construction Company, Inc., Keyport, NJ

EXPLANATION: To provide repairs to various heating pumps throughout the District as needed.
Approvals:
Recommended By:
Signed By:
Ledah Arbubaker - Strategic Sourcing Analyst
Signed By:
Nicole Yarbough - Purchasing Manager
Signed By:
Joao Dias - Budget Officer
Signed By:
Krystle Whitlock - Assistant Business Administrator
Signed By:
Sherelle Spriggs - Senior Purchasing Manager
Signed By:
Valerie Wilson - School Business Administrator
Signed By:
Roger León - Superintendent
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the amendment of term contract for Repairs to Heating Pumps Including Circulating Pumps, Condensate Pumps, Sewer Ejector Pumps and Related Accessories for a two (2) year period of December 21, 2021 through December 20, 2023 with an option to renew for one (1) successive two (2) year period from a cost not to exceed of two hundred thousand dollars ($200,000.00) to four hundred and fifty thousand dollars ($450,000.00) as follows:

Award Priority 1 Longo Electrical Mechanical, Inc, Wharton, NJ

Award Priority 2 Magic Touch Construction Company, Inc., Keyport, NJ

EXPLANATION: To provide repairs to various heating pumps throughout the District as needed.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 36 Nay: 0.
The motion Carried 36 - 0
   
Josephine Garcia     Yes
Flohisha Johnson     Yes
Dawn Haynes     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Josephine Garcia     Yes
Flohisha Johnson     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Josephine Garcia     Yes
Flohisha Johnson     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Josephine Garcia     Yes
Flohisha Johnson     Yes
Dawn Haynes     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes