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Meeting Date:
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9/27/2022 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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11.21 Award of Custodial Equipment and Supplies Contract 9504
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Strategic Plans:
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Priority 1.1 1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives. Priority 1.5 1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs. Priority 1.6
1.6 Create a district-wide equity framework to promote equity in all systems, policies, procedures, and practices; close existing gaps in opportunity, access, achievement, expectations, and resources; and eliminate race and class as predictors of student success.
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Enclosure
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Award Summary
Award Analysis
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File Attachment:
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Summary:
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WHEREAS, in response to the COVID-19 National Declaration of Emergency bids were electronically received on Thursday, August 4, 2022, after public advertisement for Custodial Equipment and Supplies, request for bids were issued to eighty (80) vendors with nine (9) vendors responding, see award analysis; and
WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of the board of education to the lowest responsive and responsible bidder after public advertisement for bids; and
WHEREAS, in accordance with N.J.S.A. 18A:18A-2(y), the pricing submitted by W.W. Grainger Inc. and Northeast Janitorial are rejected and deemed unresponsive as these vendors failed to submit a signed bid; and
WHEREAS, the term of the contract shall be for a two (2) year period commencing September 27, 2022 through September 26, 2024; and
WHEREAS, the solicitation for Custodial Equipment and Supplies included a pricing component for a percentage discount on custodial equipment and supplies based on the suggested manufacturer sale retail price for various custodial equipment and supplies, and this award of contract will include those discounts; and
WHEREAS, the recommendation for award of term contract has been reviewed and approved by Wali F. Thomas, Director of Custodial Services and Krystle Whitlock, Assistant School Business Administrator.
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Funding :
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Subject to the availability of funds.
10-11-000-262-610-352-000-000
10-11-xxx-xxx-600/610/7xx-xxx-xxx-xxx
15-15-xxx-xxx-600/610/7xx-xxx-xxx-xxx
20-20- xxx-xxx-600/610/7xx-xxx-xxx-xxx
20-20-487-100-610-352-000-000
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contract for Custodial Equipment and Supplies for a two (2) year period commencing September 27, 2022 through September 26, 2024 as follows:
A. A&M Industrial Inc., Rahway, NJ awarded 14 items at a cost not exceed $261,187.24
B. Aramsco, Inc. dba Penn Valley Chemical, Lansdale, PA awarded 4 items at a cost not exceed $81,642.70
C. North Jersey Bobcat, Inc., Totowa, NJ awarded 2 items at a cost not exceed $419,325.27
D. Penn Jersey Paper Company, LLC., Philadelphia, PA awarded 32 items at a cost not exceed $1,153,964.71
E. Spruce Industries, Inc., Rahway, NJ awarded 1 item at a cost not exceed $14,756.00
F. United Sales USA Corporation, Brooklyn, NY awarded 25 items at a cost not exceed $795,491.04
Total contract award 77 items at a cost not to exceed $2,726,366.96
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Approvals:
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Recommended By:
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Signed By:
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Ledah Arbubaker - Strategic Sourcing Analyst
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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Joao Dias - Budget Officer
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Signed By:
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Krystle Whitlock - Assistant Business Administrator
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Hasani Council Moved, Member Josephine Garcia seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contract for Custodial Equipment and Supplies for a two (2) year period commencing September 27, 2022 through September 26, 2024 as follows:
A. A&M Industrial Inc., Rahway, NJ awarded 14 items at a cost not exceed $261,187.24
B. Aramsco, Inc. dba Penn Valley Chemical, Lansdale, PA awarded 4 items at a cost not exceed $81,642.70
C. North Jersey Bobcat, Inc., Totowa, NJ awarded 2 items at a cost not exceed $419,325.27
D. Penn Jersey Paper Company, LLC., Philadelphia, PA awarded 32 items at a cost not exceed $1,153,964.71
E. Spruce Industries, Inc., Rahway, NJ awarded 1 item at a cost not exceed $14,756.00
F. United Sales USA Corporation, Brooklyn, NY awarded 25 items at a cost not exceed $795,491.04
Total contract award 77 items at a cost not to exceed $2,726,366.96'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Josephine Garcia | Yes | | Flohisha Johnson | Yes | | A'Dorian Murray-Thomas | Yes | | Asia J. Norton | Yes | | Hasani Council | Yes | | Daniel Gonzalez | Yes | | Vereliz Santana | Yes | | Crystal Williams | Yes | |
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